Privacy Statement

Saint Andrew’s Orthodox Church School respects your privacy and is committed to protecting your personal data. This privacy statement explains how we collect, use, and safeguard information when you visit our website or interact with us.

1. Who we are

We are Saint Andrew’s Orthodox Church School, an independent school and a ‘Scottish Charitable Incorporated Organization’ (SCIO). Our Scottish Charity Number is SC053142. Our governing body is the Board Members. We act as the data controller for the personal data we collect and process.

2. Information we collect

We may collect and process the following categories of personal data:

• Identity and contact details (name, email, phone, address)
• Information submitted via forms (e.g., admissions, enquiries, donations)
• Technical information (IP address, browser type, device information)
• Usage data (how you use our website, pages visited, time spent)

3. How we use your information

We use personal data to:

• Provide information you request (e.g., admissions, enquiries)
• Manage pupil admissions and education services
• Administer donations, fundraising, and Gift Aid
• Comply with legal and safeguarding obligations
• Improve our website and services
• Send updates and marketing communications (only where you have consented).

4. Lawful bases for processing

Our processing is based on the UK GDPR lawful bases, including contract, legal obligation, legitimate interests, and consent (for optional communications or use of images).

5. Sharing your information

We only share data with trusted third parties where necessary (e.g., IT providers, payment processors) and always under a contract ensuring your data is protected. We may also share information where required by law or safeguarding obligations.

6. International transfers

If we transfer personal data outside the UK, we ensure appropriate safeguards are in place (such as adequacy decisions or international data transfer agreements).

7. Data retention

We only keep your personal data for as long as necessary to fulfil the purposes we collected it for, including any legal or accounting requirements. See our Data Protection Policy for details of retention periods.

8. Your rights

You have rights under data protection law, including:

• The right to access your data
• The right to rectification
• The right to erasure (in certain circumstances)
• The right to restrict or object to processing
• The right to data portability
• The right to withdraw consent at any time (where applicable)

To exercise these rights, contact our Data Protection Officer/Data Lead (see below).

9. Data Protection Officer / Contact

If you have any questions or concerns about how we handle your personal data, please contact:

Data Protection Officer/Data Lead
Saint Andrew’s Orthodox Church School
Email: standrewsschoolscotland+dpo@gmail.com Address: 2 Meadow Lane, Edinburgh, EH8 9NR

10. Complaints

If you are unhappy with how we use your data, you can raise a complaint with us. You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO): https://ico.org.uk.

11. Updates to this statement

We may update this privacy statement from time to time. Any changes will be published on this page.